How To Write A Debt Collection Letter

Monday, January 23, 2012



September 12, 2011( Mentioned the Correct Date)

Mrs. XXXXXX (Name of the Debtor)
250/1/34U
XXXXXXX
XXXXX – 03 (Address)

Dear Sir,

SUB: SETTLEMENT OF OUTSTANDING ON SERVICE CHARGE

UNIT NO: 250/1/34U

We wish to draw your immediate attention that our records show that an amount totaling Rs 139,536.70 (Mention Outstanding amount) is remained unsettled as at 31st August 2011on account of the member’s contribution on the aforesaid unit occupied by you.

We would therefore appreciate if you could kindly settle the above sum on or before 30/09/2011. (Mention the Date)

Please note that the XXXXXXX (Your Company Name)’s recurring and non recurring expenditure for the maintenance of the equipment at the shopping Mall is totally covered by Service Charge/ rentals levied by the Members and any default in such payments may cause inconvenience to the   XXXXXXX (Your Company Name)  .

Thank You and looking forward to your prompt attention in this regard.

Yours faithfully,




…………………….
K.X.X.X. XXXXXXX (Name of the Person)
Accountant



C.C. Mr. Praveen Dassanayaka
        Mr. S. Sarwamutthu (Chairman)
        Mr. Samara De Silva

Draft Chairman's Report

Monday, January 16, 2012



18th AGM-2011
 Chairman’s Report

XXXXXXXXXXX (Company Name)
It is with great pleasure that I welcome you, on behalf of the Council, to the 18th Annual general Meeting of  XXXXXXXXXXX (Company Name) and present the annual accounts for the year ended 31st March 2011. The last twelve months have been noteworthy in numerous respects with regards to performance.

We are still recovering recovering from the imopacet left behind by the thirty year long internal conflict and with the mind cessation of some in may 2009, will hopefully have a positive impact on the mind set of the peoples and investors, local and foreign. If the Aid for development of the North and East keepd flowing in srilanka may possibly move towards becoming the intended miracle of Asia

I would like to report on the performance and what is lined up for the coming year. This year’s results of the Corporation indicate an improvement in provision of facilities inspite of our limited resources. With Srilanka today confronted several challenges – economic and social. Even though we have seen an end to the war, security danger still lurks in the minds of some, and hence tend to prioritizing other areas rather than  economic well-being. Funds made available by international monetary organizations, once property utilized, might help to revive the economy.

XXXXXXXX (Company Name), being the majority unit holder at the XXXXXXXX ( Name of the Company), are doing their utmost, with the able support of not merely the members , but also all stake holders, to maintain standards necessary to compete with other residence cum shopping malls in Colombo. Despite the fact that cost incurred by  XXXXXXXX (Company Name)  has skyrocketed, they have managed to reduce the impact on the oweners and the occupants, vis a vis, nopt increasing the service changes since 2008. in addition, as the shops who add glamour to the complex and are a major contributor in terms of members Contribution, underwent a period of dwindling sales, the December Seasonal promotion was conducted on a grand scale with a musical extravaganza and kiddies carnival to boost our image and consequent sales in the shops. Admittedly, woefully lacking, has been a Food Court, prevalent in all shopping malls in srilanka. With all stakeholders likely to be beneficiaries of a food Court,  XXXXXXXX (Company Name)  is on verge of finalizing same, and probably be in operation by early 2011.  XXXXXXXX (Company Name)   has aggressively explored new avenues of revenue generation with the recent infusion of Rs ..... m inflow for a six months perioud, for an advertising hoarding. This inflow could possibly continue. In addition to the substantial hoarding. This inflow could possibly continue. We have also implemented various energy conservation measures. The above was made possible, thanks to the Finance and Maintenance managers, ably supported by the council

It is satisfying to note that the Corporation itself has shown continued Progress, even exceeding our expectations. In addition to refurbishment of lift lobbies and updating the Central A/A supply network, we are planning to paint the interior and tilling the ground and first floors, and yet we were able to achieve a profit after Tax of Rs……..M. in the midst of high inflation and consequent increase in cost of essentials and Nations Building Tax of  Rs……M

In striving to enhance the service levels, preventive maintenance and improvements are carried out by the maintenance management and staff, through the year, on a twenty-four hour basis, with the able support of the finance department

Letter For Job Promotion

Wednesday, January 11, 2012



XXXXXXXXXXXXXXXX (Name of the Company)

INTERNAL MEMORANDUM

To                                :           The Chairman

From                            :           Accountant

Date                             :           December 23, 2011.

Subject                         :           Promoting as Assistant Accountant             
_________________________________________________________________________

22nd December, 2011
The Chairman
LPMC

Dear Sir

Mr/Mrs.XXXXXXXX (Name of the Employee)– Accounts Officer

The above employee has been working for XXXXX (Name of the Company) as the accounts officer, since Febuary1998.

She has been handling Staff Salaries, Overtime, Preparing monthly and Final Accounts; provide assistance for Car park operation, liaison with tenants and shops owners for smooth operation of Liberty plaza, providing all king of account related information to Accountant to get necessary actions etc.


Also she works long hours and also takes necessary decisions whenever required and informs her superiors including the chairman. Her attendance is always regular and punctual.

So, she is an asset to the  XXXXX (Name of the Company)   and should be motivated by compensating financially to get more involvement on getting efficient services of finance division.

Therefore she is recommended to promote to the position of Assistant Accountant with monthly salary increment.

Forwarded for your evaluation and Approval, Please.

Thank You,



…………………..
K.K.N.S. Kumara

Letter For Job Promotion



XXXXXXXXXXXXXXXX (Name of the Company)

INTERNAL MEMORANDUM

To                                :           The Chairman

From                            :           Accountant

Date                             :           December 23, 2011.

Subject                         :           Promoting as Assistant Accountant             
_________________________________________________________________________

22nd December, 2011
The Chairman
LPMC

Dear Sir

Mr/Mrs.XXXXXXXX (Name of the Employee)– Accounts Officer

The above employee has been working for XXXXX (Name of the Company) as the accounts officer, since Febuary1998.

She has been handling Staff Salaries, Overtime, Preparing monthly and Final Accounts; provide assistance for Car park operation, liaison with tenants and shops owners for smooth operation of Liberty plaza, providing all king of account related information to Accountant to get necessary actions etc.


Also she works long hours and also takes necessary decisions whenever required and informs her superiors including the chairman. Her attendance is always regular and punctual.

So, she is an asset to the  XXXXX (Name of the Company)   and should be motivated by compensating financially to get more involvement on getting efficient services of finance division.

Therefore she is recommended to promote to the position of Assistant Accountant with monthly salary increment.

Forwarded for your evaluation and Approval, Please.

Thank You,



…………………..
K.K.N.S. Kumara

Sample Advertisement For Accounts Clark

Monday, January 9, 2012


Sample Advertisement For Accounts Clark


Vacancy exists for
Accounts Clerk
v       The successful applicant would be between 21- 35 years old.

v       Must have AAT II or equivalent with one year Experience


v       Computer literacy in word and Excel is essential, knowledge in Profit Plus accounting package is added advantage.

v       Must be able to prepare monthly salaries, Accounts, etc.

Salary: Negotiable
Apply within 14 days giving names ant contact Nos. of 2 Non-related referees to:

Manager Administration
XXXXXXX (Your Company Name)
1st Floor, New Wing, (Your Address)
XXXXXXX,
Colombo – 03.
Tel : xxx-xxxxxxx

Sample Advertisement For Accounts Clark


Sample Advertisement For Accounts Clark


Vacancy exists for
Accounts Clerk
v       The successful applicant would be between 21- 35 years old.

v       Must have AAT II or equivalent with one year Experience


v       Computer literacy in word and Excel is essential, knowledge in Profit Plus accounting package is added advantage.

v       Must be able to prepare monthly salaries, Accounts, etc.

Salary: Negotiable
Apply within 14 days giving names ant contact Nos. of 2 Non-related referees to:

Manager Administration
XXXXXXX (Your Company Name)
1st Floor, New Wing, (Your Address)
XXXXXXX,
Colombo – 03.
Tel : xxx-xxxxxxx

Service Letter - How To write a service Letter

Sunday, January 8, 2012


How To write a service Letter

------------------------------------------------------
Put here The LETTE HEAD OF YOUR COMPANY on the top of the Letter



------------------------------------------------------

…../…../20….. (Date)



TO WHOM IT MAY CONCERN

This is to certify that Mr. K.K.N.S. XXXXXXX (Name) of 686/12, ……………………..(Address), is in our employed from 01st April 2011, as an Accountant.

During his stay with us he gained valuable experience in Debtors, Payroll and up to final Accounts.

He worked in a computerized environment and is fully conversant with Packages (Accounts Debtors salaries), Microsoft Word and Excel.

We observed him to be a very obedient, hardworking, methodical, honest and conscientious employee. He carries out his duties to the entire satisfaction of his superiors and works cordially with colleagues.

We have no hesitation in recommending him for any post in keeping with his qualifications and experience

Thank You
Yours Faithfully



…………………
Manager Human Resources
……………………….( Name Of the Authorized Office)

Service Letter - How To write a service Letter


How To write a service Letter

------------------------------------------------------
Put here The LETTE HEAD OF YOUR COMPANY on the top of the Letter



------------------------------------------------------

…../…../20….. (Date)



TO WHOM IT MAY CONCERN

This is to certify that Mr. K.K.N.S. XXXXXXX (Name) of 686/12, ……………………..(Address), is in our employed from 01st April 2011, as an Accountant.

During his stay with us he gained valuable experience in Debtors, Payroll and up to final Accounts.

He worked in a computerized environment and is fully conversant with Packages (Accounts Debtors salaries), Microsoft Word and Excel.

We observed him to be a very obedient, hardworking, methodical, honest and conscientious employee. He carries out his duties to the entire satisfaction of his superiors and works cordially with colleagues.

We have no hesitation in recommending him for any post in keeping with his qualifications and experience

Thank You
Yours Faithfully



…………………
Manager Human Resources
……………………….( Name Of the Authorized Office)

Face Act

Saturday, January 7, 2012

As per the  load buddha's  preaching the main things that we have to practice in our life is Five precepts. as we are budhist we  have to practice thease code of conduct (ethics) every day.



the five precept are as follows


01. Panati pata weramani sikka padan samadiyami - abstaining from killing living beings
02. Adinnadana weramani sikka padan samadiyami - abstaining  from steeling of which are not belongings to  us
03. Kamasumichchacara weramani sikka padam samadiyami - abstaining from unusual sexual miss behaviors
04. Musawada weramani sikka padan samadiyami - abstaining from false speech. 
05. Surameraya sikka padan samadiyami - abstaining from drugs and intoxicants

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